✨ AI-Powered Childcare Management

The employee that
never calls in sick.

CradleDesk runs your childcare center on autopilot — flat-rate pricing, no per-child fees, and it replaces 3–4 separate tools from day one.

Billing. Parent updates. Health records. Compliance. All of it. Every day.

🚀 Request Early Access View Pricing
$100 Flat rate/mo to start
35+ Modules included
0 Per-child fees. Ever.
Product Tour

See CradleDesk in Action

From daily operations to parent communication — every screen built for directors who don't have time for apps that fight back.

cradledesk.com
Admin Dashboard — live ratios, today's snapshot, quick actions, family balances

Admin Dashboard

The first screen directors see every morning. Live child-to-staff ratios, today's attendance snapshot, billing alerts, and one-click quick actions — all without clicking anything.

Waitlist Grid with priority badges and classroom summary

Waitlist Grid

Spreadsheet-style waitlist with priority badges (Guaranteed, Sibling, Next Available), classroom count summary bar, inline editing, M-F schedule dots, and sortable columns. Built for directors managing 50+ families.

Quick Meal Log — classroom selection and bulk CACFP logging

Quick Meal Log

Select a classroom → log meals in bulk. The 30-second CACFP workflow that replaces clipboard paper tracking. USDA menu database built in.

Staff Scheduling Grid with shifts and open shift badges

Staff Scheduling

Room-based scheduling grid with shift names, open shift badges, and drag-and-drop assignment. See the full week at a glance across every classroom.

Billing Dashboard with invoices and payment tracking

Billing Dashboard

Invoices, payment tracking, rate structures, Stripe integration, sibling discounts, and auto-billing indicators. Everything your bookkeeper wished they had.

Parent Portal with daily activity reports and messaging

Parent Portal

What parents actually see: daily activity reports, photos, messaging threads, online invoice payments, and digital forms. Parents can pay tuition directly from their phone — no checks, no calls. Mobile-first.

Analytics and Forecasting with KPI cards and revenue projections

Analytics & Forecasting

KPI cards, revenue projection charts, occupancy heatmaps, and what-if scenario sliders. Make data-driven decisions about enrollment, staffing, and tuition pricing.

Health Records and Immunization tracking with CDC compliance

Health Records

Per-child vaccine tracking with CDC schedule validation and compliance color-coding (green/yellow/red). See your center-wide compliance percentage at a glance.

Parent Messaging with two-way threads and approval badges

Parent Messaging

Two-way message threads between staff and parents, with manager approval badges and conversation history. No more lost texts or WhatsApp chaos.

Custom Digital Forms with drag-and-drop builder and e-signatures

Custom Digital Forms

Drag-and-drop form builder with e-signature capture. Create field trip permissions, enrollment forms, medication authorizations — parents sign from their phone.

1 / 10
The Problem

You opened a childcare center to help kids grow.
Not to drown in spreadsheets.

📨

Parent Communication

AI sends daily activity reports, milestone updates, and photo recaps to every family. Personalized, on time, every day — without you lifting a finger.

📋

Enrollment & Waitlist

Manages inquiries, follows up with leads, processes applications, and keeps your waitlist moving automatically.

💰

Billing & Payments

Sends invoices, follows up on late payments, tracks subsidy reimbursements, and reconciles everything. No chasing checks.

📊

Compliance & Licensing

Tracks staff-to-child ratios, logs attendance, generates licensing reports, and flags issues before inspectors do.

Everything Included

Not another dashboard.
An actual operation system.

Every plan includes the core tools that replace the apps you're already duct-taping together.

🤖

AI Daily Reports

Auto-generated end-of-day summaries sent to every parent. What their child ate, learned, and how they napped — written by AI, reviewed by you.

All Plans
🏥

Health & Vaccine Tracking

Log medications, track immunization records, manage incident reports, and stay compliant with state health requirements automatically.

All Plans
⏰

Time Clock & Payroll

Digital staff clock-in with PIN authentication. Auto-calculates hours, overtime, and exports payroll data — your staff walks in, clocks in, done.

All Plans
💳

Billing & Payments

Invoice families, track tuition, handle split-family billing, and manage late fees. Subsidy tracking built in.

All Plans
🍎

Meal Tracking & CACFP

Log daily meals per classroom, track participation, and generate CACFP program reports. Built for federal food program compliance.

All Plans
🏫

Classroom Management

Assign children to classrooms, manage capacity, track ratios in real-time, and monitor check-in/check-out with authorized pickup controls.

All Plans
Pricing

Flat rate per center.
Not per child. Ever.

One price per center, unlimited children. No surprises when you grow. No per-child fees, no transaction cuts, no hidden charges.

💡 CradleDesk Basic: $100/mo flat. Same price whether you have 20 children or 200. 20+ core operations features included. No per-child pricing, ever.
Basic
$100/mo
20+ features. Everything to run day-to-day ops.
Request Access
Most Popular
Professional
$175/mo
Analytics, waitlist, curriculum, and custom forms.
Request Access
Premium
$250/mo
Staff scheduling, multi-site, CACFP claims & compliance.
Request Access
Feature Basic
$100/mo		 Professional
$175/mo		 Premium
$250/mo
Basic — Core Management
Child & Family Profiles✓✓✓
Employee Management & Time Clock✓✓✓
Attendance Tracking✓✓✓
Immunization & Health Records✓✓✓
Meal Tracking (CACFP/USDA reporting, menus)✓✓✓
Comprehensive Billing System✓✓✓
Expenses & Ledger✓✓✓
Admin Dashboard✓✓✓
Classroom Management✓✓✓
Center Calendar✓✓✓
Basic — Communication & Families
Unified Kiosk (parent check-in + staff clock-in)✓✓✓
Report Center — Foundation (15+ reports)✓✓✓
Daily Parent Update Engine (AI-powered)✓✓✓
Email Templates✓✓✓
Parent Portal (daily reports, online payments, messaging, forms)✓✓✓
Admin Parent Invite Panel✓✓✓
Split Family Communications✓✓✓
Authorized Pickup Persons✓✓✓
Incident Reports✓✓✓
Child Document Uploads✓✓✓
Professional — Operations & Growth
Point-of-Service Meal Logging—✓✓
Manager Approval Workflows—✓✓
Developmental Milestones & Assessments—✓✓
Lesson Planning & Curriculum—✓✓
Analytics & Forecasting—✓✓
Waitlist Management—✓✓
Report Center — Financial & Staff Reports—✓✓
Custom Digital Forms (e-signatures, PDF export)—✓✓
Staff Training & Certification Tracking—✓✓
Premium — Staff, Multi-Site & Compliance
Open Shifts & Staff Scheduling Grid——✓
Staff Time-Off Requests——✓
CACFP Claim Sheet Auto-Generation——✓
State Licensing Compliance Dashboard——✓
Multi-Site Management——✓
Report Center — Custom Builder & Scheduled Delivery——✓
Trust

Built for independent childcare centers.

Not for corporate chains. Not for franchise software. For the director who knows every kid's name.

🔒 HIPAA-Aligned Health Records
🏛️ State Licensing Compliance Ready
🌽 CACFP Program Support
📱 Mobile-Responsive for Every Device
🔄 No Long-Term Contracts
⚡ Setup in Under 24 Hours
★★★★★

"We switched from Brightwheel and our costs dropped by 60%. Same features, half the hassle, and the AI daily reports save me 2 hours every afternoon."

Sarah M.
Director, Sunshine Learning Center · 48 children enrolled
★★★★★

"We were using 4 different apps — one for billing, one for attendance, one for parent messaging, one for health records. CradleDesk replaced all of them."

Maria T.
Owner, Little Explorers Academy · 2 locations
★★★★★

"The licensing compliance dashboard alone is worth it. Our last state inspection, the inspector was impressed that we had everything digital and organized."

James R.
Director, Bright Futures Childcare · 72 children enrolled
Compliance & Safety

Pass your next inspection
without breaking a sweat.

State licensing, CACFP audits, health record requirements — CradleDesk keeps you ready year-round, not just inspection week.

📋

State Licensing Ready

Attendance logs, staff certifications, ratio tracking, and incident reports always up to date.

🏥

Health Record Management

Immunization tracking, allergy alerts, medication logs — stored securely, accessible instantly.

🌽

CACFP Program Tracking

Meal counts, eligibility verification, and federal reimbursement reports — built into Premium.

🔐

Authorized Pickup Controls

Photo ID verification, emergency contacts, and custody restrictions — managed per child.

The best childcare centers will be run by directors who never touch a spreadsheet again.

Join the waitlist. Be among the first to experience CradleDesk. We're launching soon.

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No credit card required. No long-term contracts. Early access pricing available.

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